General Information 
Work Order Summary Purchase Material
Use this task to create a Work Order that only purchases materials. Materials are only purchased for Communities, Management Companies and Maintenance Companies. A Material Only Work Order will display on the Work Detail > General Information - Work Order Summary tab with only the Material data window displayed, and you will not be able to subsequently add work to a Material Only Work Order. Materials to be purchased can still be included on a Work Order (Create Work Order) that also includes work to be done in regards to the materials being purchased. Use the Close Selected Work Order task when the material has been received.
All Material Only Work Orders will be displayed in the Track Work To-Do List Activity on the Maintenance Detail > General Information tab upon completion of this task until it has been closed or cancelled.
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Work Detail General Information Work Order Summary Purchase Material
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Maintenance Detail 
General Information Purchase Material
Reported Date - The reported date will default to today's date, but can be changed to any date in the past. This is the date the Staff Request for materials was reported, not necessarily the date the Material Only Work Order is created in Property Manager.
If the Allow Time Entry on Dates is selected at System Administration > Maintain Lookup Tables - Business Constants, you will also need to set the time of day the Request was reported.
Community/Co - select the community, maintenance company or management company the material is being purchased for.
Click Next to select the material being purchased.
The Material Line Item pop-ups allowing to add the first Material Line Item to your Material Only Work Order. From here set:
Sort Order
Location - The Inventory Location of where the item will be stored once it has been purchases.
A default Inventory Location will be selected
Inventory Locations are Locations defined at System Administration > Maintenance Setup - Locations that are given the Location Type Inventory (System Administration > Maintenance Setup - Location Type Items).
Deselect the Defined parameter to see Inventory Locations that have not been defined for the selected Comm/Co. If you purchase material for an Inventory Location that is not defined for the selected Comm/Co, it will be set as Defined upon completion of this task.
Location Item - the Item that the material is or is part of (the item or a component).
The Location Item will default to General Supplies.
Deselect the Defined parameter to see Location Items that have not been defined for the selected Inventory Location. If you purchase material for a Location Item that is not defined for the selected Inventory Location, it will be set as Defined upon completion of this task.
Select a Material from the list of available materials.
The list defaults to only materials for the selected item. Materials are related to Items either on the System Administration > Maintenance Setup - Materials table or on the System Administration > Maintenance Setup - Materials that go with Items or Materials that go with Tasks tables.
You can also filter the list of materials to be of only the same Material Type of the selected Item. Material Types are assigned to Materials on the System Administration > Maintenance Setup - Materials table and Material Types are added/maintained on the System Administration > Maintenance Setup - Material Type table.
Select Non-Standard, if the material to be added to the Work Order isn't standard to your database. With this parameter selected, you can type anything into the Material field.
Set Source of the material to None or Vendor
The Source will default to Vendor.
If set to Vendor, select a vendor from the drop down list. This vendor list can be filtered by "Only vendors of this material type" and/or "Only vendors for this community". Deselecting both of these parameters will give all vendors available in your database.
If a Default Vendor has been defined at System Administration > Maintenance Setup - Materials, that vendor will automatically be selected when the material has been selected. The selected vendor can be changed if necessary.
If set to None, the Source will be set later.
Size, Color, Model and Unit Price will be populated if those attributes have been defined for the selected Material on the System Administration > Maintenance Setup - Materials table. Any one of these attributes can be modified.
Enter the Quantity of the material to be obtained.
Enter any Notes about the Material Line Item as necessary.
Click OK to add the Material Line Item or click Cancel to close this popup without adding the Material Line Item.
After a Material Line Item has been added, it can be changed by any of the available fields on the tab or on the More... link popup.
You can also click the 
Action button to delete the selected Material Line Item.
Set the Priority of the Material Only Work Order by selecting either High, Normal or Low from the drop down list.
When the Priority of the Work Order is set to anything but Normal, that status will display on the Printed Work Order.
Set the Work Order Code for the Material Only Work Order.
A Work Order Code is a way of classifying the Work Orders and Inspections created in your application. These codes are added/modified at System Administration > Maintenance Setup - Work Order Codes.
You can search for Work Orders and Inspections based on this Work Order Code with the Find Work popup.
Maintenance Reports (Reports > Select Reports) can run by this Work Order Code.
Click the Add Material link to add additional Material Line Items.
After all the appropriate Material Line Items have been added to the Material Only Work Order, click Next to move onto the next step of the task.
If enabled on the System Administration > Maintain Lookup Tables - Business Constants table, the next step of this task will be to Attach Documents.
Click the links to add a File or Scan attachment to the Material Only Work Order.
If Document Imaging has not been enabled for your database or your Access Role (System Administration > Define Access) does not have access to this functionality, you will just click Next to go to the next step of the task.
Click here to for a description of the Manage Attachments step of this task.
Attachments added through this task will be available on the Work Detail > General Information - Work Order or the Maintenance Detail > General Information tabs to view and/or maintain.
Click Next to move onto the Print Options step of the task.
If you are finished with this Material Only Work Order, click Finished.
The Print Options step will allow to print out the Material Only Work Order, as well as any documents included in the “Work Order: Dispatch” document group at System Administration > Maintain Documents - Maintain Document Groups.
Click Finished to add the Material Only Work Order.
All Material Only Work Orders will be displayed in the Track Work To-Do List Activity on the Maintenance Detail > General Information tab upon completion of this task until it has been closed or cancelled.