AP Vendors Tasks Maintain AP Vendor
This task is used to maintain existing AP Vendors for the Vendor in context.
An AP Vendor is required for each occurrence of the Vendor in your accounts payable system identified by a unique AP Vendor ID. Once an AP Vendor ID has been added to the AP Vendor, it can be changed, but not made null. If an AP Vendor is not to be used anymore, you will need to disable it.
As part of this task you will also add Vendor Account Holders to the newly created AP Vendor. Vendor Account Holders define where a vendor is used, paid from, and where the expense of the AP Invoice is to be distributed to. For In-House Vendors, the Vendor Account Holder is also the customer of the In-House Vendor.
The AP Vendor ID can not be changed from this task. That is done from the Change AP Vendor ID task.
The AP Vendor has already been added to Property Manager.
Vendor Detail AP Vendors Tasks Maintain AP Vendor
Changes can only be made to the following AP Vendor details of the AP Vendor:
Description - the name this AP Vendor has in your accounts payable system.
AP GL Expense Acct - select a GL Account to be used as the overall default when receiving AP Invoices.
The choice of GL Account to distribute the expenses to is limited to the GL Chart that has been assigned to the community at System Administration > Accounting Setup - Export Information Setup.
The selection here will be default for each Vendor Account Holder that is added as part of this task or later in the Add Vendor Account Holders task. This default can be changed for each Vendor Account Holder as necessary.
Payment Terms (Days) - enter the number of days for the payment terms that this vendor has given you.
This will help to calculate the Due Date of AP Invoices in the Receive Invoice task (Accounts Payable Detail > General) after you have entered the Invoice Date.
Master Account Nbr - enter the main account number that you have with this AP Vendor.
The entry here will be the default for each Vendor Account Holder. This default can be changed for each Vendor Account Holder as necessary.
Approved? - select whether or not this AP Vendor has been approved for use.
Billing Address - enter the Remit-To (or Billing) Address Details for payments on AP Invoices are sent.
Click Finished to save your changes the AP Vendor.