Accounting Setup Tab select Charge Type Setup radio button Tasks Insert Charge Type
This task is used to add a new Charge Type (receivable type) to your database. Charge types added under System administration are defaults for the database. All charge types can be customized for each community/funding program group under Accounting Detail > Accounting Maintenance.
The GL accounts you want to assign to this new Charge Type must be in the GL Chart of Accounts in Property Manager.
System Administration Accounting Setup Tab select Charge Type Setup radio button Tasks Insert Charge Type
Internal Type: Select an Internal Type from the drop-down list. This will determine what GL accounts will need to be assigned to this Charge Type. Click on each Internal Balance Type for more information:
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Internal Balance Type |
Normal Balance |
Receivable |
Liability |
Cash |
Income/ Expense |
Writeoff/ Forfeit |
Refund |
Cash Due To To/From |
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Credit |
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Credit |
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Debit |
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Debit |
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Debit |
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Credit |
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Credit |
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Debit |
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Debit |
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Debit |
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Debit |
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Debit |
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Credit |
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Debit |
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Description: Enter a Name for the new Charge Type. You are limited to 30 characters for the description.
Select the appropriate GL accounts from the drop-down lists, for the account fields available for this Internal Type.
Bill With Balance Type: Allows you to combine more than one charge on a Merge Field Document using the Data for Bills, Data for Balance Items, Data for Balance Schedules data sources (System Administration > Maintain Documents). This is also used with the Rent Bill and Notice of Balance Due Reports (Reports > Select Report).
For example, if you want the amount billed for Rent to be combined with a monthly charge for cleaning, on the Cleaning Charge Type, select Rent as the “Bill with Balance Type” and these two amounts will be combined on your document.
The Active box will be check by default.
Round to whole dollars: select to have any open items from the charge type to round to whole dollars on move-out for the proration calculation.
When this parameter is selected, scheduled billings from these charge types will be rounded when a month’s billing is prorated when the schedule starts mid-month or for a mid-month move-out.
When this parameter is selected, tenant chargebacks created with the Create Tenant Chargebacks task from the Accounting Detail > General tab will now Round to whole dollars.
Default Fixed Amount: For some Internal Types you will have the option to enter a default fixed amount. If the same amount is usually charged for this Charge Type you may want to set this amount. You will still have the option of overriding the amount at the time the receivable is added.
Accrue Interest: for deposit charge types only, select whether or not to include the deposit charge type in the average deposit balance when Adding Interest on Deposits.
Allow tenant chargeback: select include the charge type in the list of available chargebacks when adding a tenant chargeback to a Work Order (PO) Line Item from Work Order Detail > Add or Maintain Work Orders tabs.
Display Location: select either
Move-in/Renewal: to include the charge type in the list of available charge types for creating Recurring Charges when in the Create Move-In/Transfer Certification task on the Occupancy & Compliance Detail > Manage Vacancies tab and Household Detail > General tab; the Create Certification task on the Occupancy & Compliance Detail > Annual Recertification tab; and the Lease Renewal and Lease Change tasks on the Occupancy & Compliance Detail > Leases tab. With this parameter selected, you can add/change/remove this charge type as a Recurring Charge/Scheduled Item in any of these "create certification" tasks.
Process Application: If the Internal Type selected above is "Application Fee", you can select "Process Application". With this parameter selected, the Application Fee will be included in the Process Application task that is available from the Occupancy and Compliance Detail > Prospects tab, as well as from the Household Detail > General tab. For each Waitlist Group that a prospect applies to, an application fee can be assessed.
TIC Non-Optional Charges: When selected for a charge type used in a Scheduled Item for a household in a Tax Credit (LIHTC) Funding Program, that Scheduled Item is a Non-Optional Charge which will be included when calculating the Gross Rent amount to be charged that household (maximum net rent a tenant can pay) and to have these Non-Optional Charges displayed on the TIC form.
When performing the Create Move-In/Transfer Certification task from the Occupancy and Compliance Detail > Manage Vacancies tab and the Create Certification task from the Occupancy and Compliance Detail > Annual Recertification tab, a Recurring Charges step will be included with the Non-Optional Charges available to add as scheduled items to the selected household.
Separate Charge Group: When the Display on Move-in/Renewal parameter above is selected, choose either None, A/C Electric, Non A/C Electric, Ancillary or Other. Any scheduled items created as a Recurring Charge will be put into 1 of these 4 buckets for DHCR Reporting Purposes
This parameter is only active if there is at least one funding program with Rent Control/Rent Stabilization Rules Apply (DHCR). This parameter is not applicable to any other funding programs.
Click Finished.
