The View Batches drop down list defaults to <All>, but you can select each type to view only those GL Batches.:
Automatic - GL Entries in these batches are generated from processes that run automatically in Property Manager, generally over night or at month end; or from Batch tasks under Accounting Detail > General Information.
Nightly Driver - Any GL Entries that are created from Property Manager Processes that are not defined in any of the other Automatic type batches listed below.
Billing - GL Entries from Rent and Subsidy that are billed together the night before the 1st of a month. This will also include the billing for Utility Reimbursements, Excess Rent, 236 Excess Rent, Overage, lost rent and vacancy.
Reclass Negative Receivables to Unapplied Payments - GL Entries created from a cycle that can be run every night or once a month that reclasses any negative rent receivable open items to an Unapplied Payment open item
Apply Credits and Unapplied Payments - GL Entries created from the automatic application of credits from unapplied payments to rent. This cycle runs the night before the 1st of the month and right after the Billing of Rent and Subsidy.
Assess Late Charges - GL Entries created from the assessment of late charges as defined for each Community/Funding Program Group
Late Charge Methods are created at System Administration > Maintain Lookup Tables - Late Charge Method
Late Charge Methods are assigned to a Community/Funding Program Group at Community Detail > Rent
Year End Reset - not currently being used.
Subsidy Billing - Any GL Entries from Subsidy that is billed separately from the month end billing of rent and subsidy included in the Billing GL Batch above.
For example, HAP Processing requires that subsidy billing for HUD programs be billed ahead of time to facilitate the building of your HAP
Apply Prepaid Credits to Charges - GL Entries created from the automatic application of credits from prepaids to rent or any other scheduled item defined in the prepayment when it is created under Accounting Detail > Payments. This cycle runs the night before the 1st of the month and right after the Billing of Rent and Subsidy.
Refund Utility Reimbursement - GL Entries created from the automatic refunding of Utility Reimbursements owed to tenants. If set for your database, this cycle creates Refund Credit events for any Utility Reimbursement open items that exist for all communities in your database.
Manual Billing - GL Entries from the manual billing of Rent and Subsidy on a community. Generally Manual Billing only occurs for the first month a community goes live on Property Manager.
Accrue Deposit Interest - not currently being used.
Refund / Credit Deposit Interest - not currently being used.
Add New Receivables - GL Entries created from the Add New Receivables task under Accounting Detail > General Information.
Refund 236 Overage - GL Entries created from the Process 236 Overage task under Accounting Detail > General Information.
Payment - GL Entries in these batches are generated from tasks under Accounting Detail > Payments.
Tenant - Cash/Check - GL Entries from Tenant - Cash/Check payment batches.
Tenant - EFT - GL Entries from payment batches received for Tenant EFT payments.
Tenant - Lockbox - not currently being used.
Subsidy - HAP Request - GL Entries from subsidy payment batches for HUD funding programs that utilize HAP Processing.
Subsidy - USDA - GL Entries from subsidy payment batches for USDA funding programs.
Subsidy - Non-HAP - GL Entries from subsidy payment batches other than HUD or USDA funding programs (i.e. - outside vouchers).
Community Cash Receipts - GL Entries from payments received at the community level under Accounting Detail > Community Cash Receipts.
Disbursement: GL Entries from Refund Tenant Credit events (refund utility reimbursement, refund interest on deposit and refund credits from the household). Customers with Bostonpost Financials and IRES MRI who use integrated tenant accounts payable, GL Entries from those activities will not show here because they are processed to your accounting through accounts payable.
Utility Reimbursement Check - GL Entries from refunded Utility Reimbursements using the Refund Utility Reimbursement task on the Accounting Detail > Disbursement tab.
Refund/Credit Deposit Interest - GL Entries from refunded Interest on Deposit balances on hand using the Refund Interest on Deposit task on the Accounting Detail > Disbursement tab.
Moveout Accounting - GL Entries from credits refunded after a household has moved out from the Moveout Accounting task on the Occupancy & Compliance Detail > Manage Vacancies tab or from the Household Accounting Moveout Activity task on the Household Detail > Accounting > Deposits tab.
Refunded Selected Receivable - GL Entries from credits refunded at the household using the Refund Selected Receivable task on the Household Detail > Accounting > Receivable tab.
Manual: Adjustments - Basically all GL Entries that do not fall under any of the other Batch Types. I.e. - adjustments from correcting certifications on the Household's Transaction Tab (including any vacancy that may be charged for a unit), receivables added or corrected from the Household's Accounting Tab, etc.