Customize Charge Type

This task is used to add or change GL accounts for a Charge Type in a particular Community/Funding Program Group within a community.

Prerequisites:

• The Charge Type must have been set up in System Administration and not previously customized (currently Blue)

How do you get here?

Accounting Detail Account Maintenance Tab Customize Charge Type

To Customize a Charge Type:

1. Select the community in the context bar

2. Highlight the Community/Funding Program Group for which you want to customize a Charge Type.

3. Highlight the Charge Type you want to customize.

4. Click the Tasks button and select Customize Charge Type

5. The Default Description and Balance for this Charge Type will be displayed.  If you want to change the description enter an Override Description.

   • The Default Description is the description given to a charge type at System Administration > Accounting Setup > Charge Type Setup and will always be displayed in this task so that you know which charge type the customized one comes from.  If the default description is changed at the System Administration level, that change will be reflected in this task after the charge type has been customized.

6. Select or change any GL Accounts you want in the drop-down lists next to each account.  Any account that is not applicable to the Charge Type will be marked n/a and grayed out.  The GL accounts are:

Receivable Account

Cash Account

Income/Expense Account

Writeoff/Forfeit Account

Refund Account

Liability Account

Other Bill Account

Overage Account

Excess Rent Account

Cash Due To/From Account

Click here for a description of each of these GL Account Assignments.

7. Active : To make the Charge Type Active check the box.  To make a Charge Type Inactive un-check the box.

8. Accrue Interest: for deposit charge types only, select whether or not to include the deposit charge type in the average deposit balance when Adding Interest on Deposits.

9. Allow tenant chargeback: select include the charge type in the list of available chargebacks when adding a tenant chargeback to a Work Order (PO) Line Item from Work Order Detail > Add or Maintain Work Orders tabs.

10. Display Location: select either

    • Move-in/Renewal: to include the charge type in the list of available charge types for creating Recurring Charges when in the Create Move-In/Transfer Certification task on the Occupancy & Compliance Detail > Manage Vacancies tab and Household Detail > General tab; the Create Certification task on the Occupancy & Compliance Detail > Annual Recertification tab; and the Lease Renewal and Lease Change tasks on the Occupancy & Compliance Detail > Leases tab.  With this parameter selected, you can add/change/remove this charge type as a Recurring Charge/Scheduled Item in any of these "create certification" tasks.

    • Process Application:  If the Internal Type selected above is "Application Fee", you can select "Process Application".  With this parameter selected, the Application Fee will be included in the Process Application task that is available from the Occupancy and Compliance Detail > Prospects tab, as well as from the Household Detail > General tab.  For each Waitlist Group that a prospect applies to, an application fee can be assessed.

    • TIC Non-Optional Charges: When selected for a charge type used in a Scheduled Item for a household in a Tax Credit (LIHTC) Funding Program, that Scheduled Item is a Non-Optional Charge which will be included when calculating the Gross Rent amount to be charged that household and to have these Non-Optional Charges displayed on the TIC form.

    • • When performing the Create Move-In/Transfer Certification task from the Occupancy and Compliance Detail > Manage Vacancies tab an Create Certification task from the Occupancy and Compliance Detail > Annual Recertification tab, a Recurring Charges step will be included with the Non-Optional Charges available to add as scheduled items to the selected household.

11. Separate Charge Group:  When the Display on Move-in/Renewal parameter above is selected, choose either None, A/C Electric, Non A/C Electric, Ancillary or Other.  Any scheduled items created as a Recurring Charge will be put into 1 of these 4 buckets for DHCR Reporting Purposes

    • This parameter is only active if there is at least one funding program with Rent Control/Rent Stabilization Rules Apply (DHCR).  This parameter is not applicable to any other funding programs.

12. Export Journal Override:  For the Accounts Payable Charge Type only you can override the Journal Code to be used for Accounts Payable items that are sent over to MRI.  This allows you to set the correct cash type for these payables, if necessary.

    • Entry in this column overrides what is set at System Administration > Accounting Setup - Export Information Setup.

13. Click Finished.

Frequently Asked Questions:

Q. How do I add a new Charge Type?

A. Property Manager -> System Administration -> Accounting Setup -> Charge Type Setup -> Tasks  -> Insert Charge Type

Related Topics:

Maintain Customized Charge Type

Reset Community FP Group to Defaults

Reset to Another Community FP Group