General Information 
Add Utility Account Holder
This task allows you to add a unit level Vendor Account Holder to an AP Vendor that already has Unit Level Vendor Account Holders defined for it. This task allows you to add these type of Vendor Account Holders from under Accounts Payable Detail without having to navigate to Vendor Detail. If you need to create a different type of Vendor Account Holder, you will need to do that from the Vendor Detail > AP Vendors tab.
AP Vendor for an existing Vendor Location has been created under Vendor Detail.
That Vendor already has at least one existing Unit Level Vendor Account Holders defined for it on the Vendor Detail > AP Vendors tab. Vendors that do not have a Unit Level Vendor Account Holder will not be available in this task.
Accounts Payable Detail General Information Add Utility Account Holder
or
Accounts Payable Detail Invoice Add Utility Account Holder
Find Vendor
The first step of the task is to select a Vendor you wish to create a Utility Account Holder for.
Vendors are created at the Vendor Detail > Vendor Locations tab.
Only Vendors that have Unit Level Vendor Account Holders for communities that you have been authorized to see at the System Administration > Employees tab will be included in this list.
Vendors that do not have Unit Level Vendor Account Holder will not be available in the list for selection and the Vendor Account Holder will need to be added at the Vendor Detail > AP Vendors tab.
To further filter this list down enter any of the following search criteria:
Vendor Name - as you begin to type the Vendor's name, the list will dynamically narrow down to all Vendors that start with the characters you have typed in.
Community - select the Community to see all Vendors with Unit Level Vendor Account Holders for the entity you have selected.
If the vendor in the list is authorized for several communities, you will see “<multiple>” in the Community/Mgmt Co column of the list.
Click the Clear link to clear out your search criteria.
Click Next after you have selected a Vendor.
Add Utility Account Holder
Select the Community for which this Utility Account Holder will be created for.
Only communities that have Unit Level Vendor Account Holders already created for it will be listed in this drop down list.
Select the Apt Nbr for which this Utility Account Holder will be created for
Select the Account Type.
Invoice Account Types define what needs to be entered for each AP Invoice Line Item in the Receive Utility Bills task on the Accounts Payable Detail > General tab.
Invoice Account Types are added/maintained at the Vendor Detail > AP Vendors tab using the Maintain Invoice Account Types task.
Select the Expense Code. This will default to the GL Acct assigned to the AP Vendor, and can be changed for each Utility Account Holder.
The GL Accounts in this list will be limited to GL Accounts with the AP parameter set at System Administration > Accounting Setup - GL Account Setup, and to GL Accounts in the GL Chart specified for the community at System Administration > Accounting Setup - Export Information Setup.
Enter the Account Nbr to be used by this Utility Account Holder.
Set a name/description for the Utility Account Holder or leave blank. Utility Account Holders can be selected by the community they are for as well as their account number, therefore a description is not necessary.
Click Finished to add the Utility Account Holder
If an Account Holder already exists for the selected Apt Nbr, a list of those existing/duplicate holders will be displayed. You will only be able to add the new Utility Account Holder by making the existing ones inactive.
To add the new Utility Account Holder, you will need to Confirm that you would like to inactive duplicate holders and create a new holder. You will not be able to Finish this task until you have selected this confirmation.
Maintain Vendor Account Holders