Tenant - EFT Payment Batch

Select this option to process tenant rent payments that are received via EFT (electronic funds transfer).

Prerequisites:

The tenants must be set up as EFT households by using the Modify EFT Choice on the General Tab of the household.

Payment Batch Detail

1. Batch Date and Batch Type will be pre-filled with the information you entered on the Start Payment Batch screen.

2. Batch Owner and Batch Description will default to the information you entered on the Start Payment Batch screen, however you can change them here.

3. EFT Nbr: Enter the EFT number - the identifying number from the bank for the transfer.

4. Due Date: Enter the due date or click on the drop-down arrow and select a date from the calendar. (i.e. If this batch is for October 2006 Rent then the due date is 10/01/2006.)

5. Community: This field will default to <All Authorized Communities> and only active communities will appear in the drop-down list.. If you receive payments for multiple communities together you must leave this set to the default. Otherwise select the community from the drop-down list.

6. Total Amount: Enter the total amount received in this transfer.

7. Click Next.

8. A pop-up message will appear asking if you would like the system to automatically generate this payment batch based on the charge due date, with an explanation of your choices. Click Yes or No. Click Cancel if you need to edit the information on the current screen before proceeding.

Review Payment Batch

9. This screen will list proposed Rent payments for the households that are setup for EFT and have an outstanding Rent receivable balance for the due date selected. Check and/or uncheck the boxes in the Pay? column as appropriate for the amounts you received.

You can adjust the Pmt Amt field if you received less than the amount due. You cannot change the amount to be less than $0.00 or more than the amount due.

10. If you received any amounts in addition to the Rent balances listed you can click the Add button on the right of the Proposed Payments title bar to add unapplied amounts.

11. When the Total Amount and Allocated Amount match and you are satisfied the payment batch is correct click Next.

Retained Costs

12. When processing a batch that contains a payment made toward a repayment agreement, you can edit the retained cost amount on the Retained Costs tab.

Note

The retained cost amount is limited to 20% of the total payment amount, per HUD guidelines.

13. On the Retained Costs tab, the grid displays a list of payments in the batch that are being made toward repayment agreements. The following informational fields pull data from earlier steps. Review the fields:

▪ Agreement ID—The unique ID of the repayment agreement

▪ Community—The name of the community at which the tenant resides

▪ Household—The household issuing the payment

▪ Unit—The unit in which the tenant resides

▪ Due Date—The date on which the payment is due

▪ Amount—The amount of the tenant's payment

14. If any information needs to be modified, click Prev to return to earlier steps.

15. If you want to modify the retained cost amount, enter the amount in the Retained Costs field. The retained cost amount can be up to 20% of the total payment amount. The Max Allowed field will display the maximum retained cost amount allowed.

16. Verify that the amount in the Retained Costs field is correct, and then click Next.

Process Payment Batch

17. This screen will display pre-processing messages about the payment batch and will indicate if the batch is ready to be processed, or if there are errors that need to be corrected.

Warnings are informational only and will not stop you from processing a payment batch.

18. If there are errors click Prev to return to the Review Payment Batch screen and make corrections. If the batch is ready to be processed click Next.

If you encounter an error in the pre-processing messages and you are unable to determine how to correct it please contact Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance.

19. A pop-up window will appear stating the payment batch is ready to be processed. Do you want to process this payment batch now?

Click Yes, No or Cancel.

If you click Yes:

An Overall Status window will pop up with a Passed or Failed message. If it failed, you may need to make a correction or contact Bostonpost Client support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance. If it passed, click Close.

Select any reports you want to print by checking the box next to the document name.
- A data source is available for “Data for Payment Batch Detail”. This data source provides merge fields to be able to produce a deposit slip from this task when a Deposit Slip merge document has been added to the Processed Payment Batch Document Group at System Administration > Maintain Documents.
- A data source is available for "Data for Payment Receipts". This data source provides merge fields to be able to produce/print payment receipts for each household included in the payment batch when a payment receipt merge document has been added to the Processed Payment Batch Document Group at System Administration > Maintain Documents.
Set the Sort By parameter for each selected report to specify how you want that report sorted.. Reports can be sorted by Last Name, Apt. Number or Check/Money Order Nbr.
Specify the number of copies you want for each report.
Under Additional Information Needed, specify the Sort by for each report selected.
- Sort by Last Name, Apt Nbr, or Check/Money Order Nbr
NOTE: You can preview the reports by clicking the Preview icon next to the document name.
Click Finished to print the reports.
The payment batch has now been processed and will appear in the Batch History view.

If you click No:

You will be brought to the Print Options tab where there will be no reports available to print.
Click Finished.
The payment batch will remain in pending payment batches. You can process the batch at a later time using the Continue Processing Selected Batch task or delete the batch if you are not going to process it.

If you click Cancel:

You will be brought back to the pre-processing messages screen where you can click Prev to go back and edit the batch.