AP invoices and credit memos listed in the Verify Invoices activity are complete and require verification. This To-Do List activity creates a list of AP invoices to be verified for accuracy before they are approved and exported to your accounts payable application.
After an AP invoice has been received and coded, it is displayed in the Verify Invoices To-Do List Activity, Approve Invoices To-Do List Activity, or Export Invoices To-Do List Activity, depending on how you have set up your accounts payable workflow in System Administration > Maintain Lookup Tables - Business Constants.
The order of your AP workflow regarding verification and approval can be set up as follows:
▪ Don’t Approve or Verify—Neither To-Do List Activity is displayed
▪ Verify Only—No approval step
▪ Approve Only—No verify step
▪ Verify before Approve
▪ Approve for Verify
If you require the Verify or Approve Invoice To-Do List Activities in System Administration > Maintain Lookup Tables - Business Constants, you can indicate whether you allow access to the Maintain Selected Invoice/Credit Memo task for verified or approved invoices.
If an AP invoice fails verification or approval, the AP
invoice is sent back to the previous To-Do List Activity.