AP invoices and credit memos listed in the Approve Invoices Activity are complete, verified, and ready to be approved.
After an AP invoice has been received and coded, the invoice is displayed in the Verify Invoices To-Do List Activity, Approve Invoices To-Do List Activity, or the Export Invoices To-Do List Activity, depending on how you have defined your Accounts Payable workflow in System Administration > Maintain Lookup Tables - Business Constants.
The order of your AP workflow for verification or approval can be defined as follows:
▪ Don’t Approve or Verify—Neither To-Do List Activity is displayed
▪ Verify Only—No approval step
▪ Approve Only—No verify step
▪ Verify before Approve
▪ Approve for Verify
If you require the Verify or Approve Invoice To-Do List Activities in System Administration > Maintain Lookup Tables - Business Constants, you can indicate whether you allow access to the Maintain Selected Invoice/Credit Memo task for verified or approved invoices.
If an AP invoice fails verification or approval, the invoice moves back to the previous To-Do List Activity.