Unapprove Invoice

Once an AP Invoice and Credit Memo has been approved, use this task to remove that status.  Unapproving an AP Invoice or Credit Memo allows to maintain it or delete it.  This task will display in the Verify Invoices To-Do List Activity or the Export Invoices To-Do List Activity depending on how you have defined your Accounts Payable process flow at System Administration > Maintain Lookup Tables - Business Constants.

Once an AP Invoice or Credit Memo has been unapproved, it will displayed in the Verify Invoices To-Do List Activity, the Approve Invoices To-Do List Activity or the Export Invoices To-Do List Activity depending on how you have defined your Accounts Payable process flow at System Administration > Maintain Lookup Tables - Business Constants.

Prerequisites to complete task correctly.

• AP Invoice or Credit Memo has been approved.

How do you get here?

Accounts Payable Detail General Information Unapprove Invoice

or

Accounts Payable Detail Invoice Unapprove Invoice

To unapprove AP Invoices and/or Credit Memos:

1. The AP Invoice or Credit Memo highlighted on the Accounts Payable Detail > General Information Tab or the AP Invoice or Credit Memo displayed on the Accounts Payable Detail > Invoice tab will be selected when you start this task.

2. Select a Vendor to filter the list of AP Invoices and/or Credit Memos by that Vendor.

3. Select individual AP Invoices and/or Credit Memos, and use the Select All and Deselect All links to make your selections.

   • As you highlight each AP Invoice and/or Credit Memo, you will see its details.

4. Click Finished to unapprove the selected AP Invoices and/or Credit Memos.

   • The AP Invoice's Transaction Log will have the entry "Unapproved".

Related Topics:

• Receive Invoice

• Receive Utility Bills

• Receive Credit Memo

• Receive Credit Memo for Selected Invoice

• Load to Accounting