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Once an AP Invoice and Credit Memo has been approved, use this task to load it to your accounting system. Property Manager can export AP Invoices and Credit Memos to BP Financials, MRI, QuickBooks, eFinancials, MIP, Timberline and Yardi Customers only.
Once an AP Invoice or Credit Memo has been exported, you can find it by using the Invoice Finder .
For IRES MRI users who Load AP Invoices to MRI AP, a secure web site is available to display attachments for AP Invoices that can be viewed from your MRI AP Module. If you use the Receive Invoice, Receive Credit Memo, Receive Credit Memo for Selected Invoice, Maintain Selected Invoice/Credit Memo or Approve Invoice tasks from the Accounts Payable Detail > General tab and attach as scanned image to an invoice, then when you use this task a URL will be sent to MRI AP along with the AP Invoice that points to the attachment. From MRI AP you will click on this link when viewing the AP Invoice, and you will then log onto this secure website with your Property Manager User ID and Password to view the attachment.
AP Invoice or Credit Memo has been approved.
Accounts Payable Detail 
General Information 
Load to Accounting
or
Accounts Payable Detail Invoice Load to Accounting
The AP Invoice or Credit Memo highlighted on the Accounts Payable Detail > General Information Tab or the AP Invoice or Credit Memo displayed on the Accounts Payable Detail > Invoice tab will be selected when you start this task.
Select a Community to view only AP Invoices and/or Credit Memos for those Vendors that are used by that community, or set the Community Filter to <All Authorized Communities> to see all vendors.
Which Community or Communities a Vendor is used by is set at the Business Detail > General tab by clicking on the Communities... button fir a selected vendor.
Select a Vendor to view only those AP Invoices and/or Credit Memos for a specific vendor.
Set the GL Posting Date for what's loaded to accounting.
Select the Do Not Export check box, if you do not want to export the selected AP Invoices and/or Credit Memos to your accounting system, but want to mark them in Property Manager as if you did.
This is handy, for example, when you needed to enter an AP Invoice directly into your accounting system to print of a quick check to a vendor and want to receive the AP Invoice in Property Manager so that it is recorded there as well.
Select individual AP Invoices and/or Credit Memos, and use the Select All and Deselect All links to make your selections.
As you highlight each AP Invoice and/or Credit Memo, you will see its details.
Double-click on the Line Item Type hyperlink for each line item to see more details for that line item in a popup.
Click Finished to load the selected AP Invoices and/or Credit Memos to your accounting system.
For AP Invoices that are loaded to BP Financials or MRI, if the Invoice # is already in your accounts payable system for the selected Vendor, you will receive an error message stating that fact. You will need to use this task on these invoices again to mark them as “Paid” in Property Manager without exporting them to Accounts Payable.
When the export is successful, the AP Invoice's Transaction Log will have the entry "Exported".
When the export fails, the AP Invoice's Transaction Log will have the entry "Export Attempted".