Transmit Selected Budget

This task allows you to transmit a USDA Budget File through the MINC web site for USDA communities for each of the USDA Budget Types that you may or may not be required to transmit to USDA via the MINC web site.  The task will also print copies of all parts of the USDA Budget forms (Form RD 3560-7 or Form RD 3560-10) with the USDA Budget data that is in USDA Budget file

USDA Budget Types:

• P2 - Proposed Budget (Form RD 3560-7

• Y2 - Year End Actuals (Form RD 3560-7)

• Q2 - Quarterly Actuals (Form RD 3560-7)

• M2 - Monthly Actuals (Form RD 3560-7)

• B2 - Balance Sheet (Form RD 3560-10)

Prerequisites to complete task correctly.

• Community has a USDA Funding Program

• The USDA Funding Program has a Community Nbr (Project No.) set on the Community Detail > Program Info Tab.

• The USDA Funding Program Contract has a Borrower's TIN Nbr (Borrower ID) set on the Community Detail > Contract Tab.

• A USDA Budget File has already been created with the Create New Budget task.

How do you get here?

Occupancy and Compliance Detail MINC USDA Budgets Tasks Transmit Selected Budget

To Transmit an Existing USDA Budget File:

1. Review the USDA Budget Status for Validation messages.  All Validation Errors will be listed here with a description of what needs to be done to correct it.

   • None of the USDA Budget File Details displayed on this tab can be changed.  If any of them are incorrect, you need to use the Delete Budget File task and start again with the Create New Budget task.

2. Click Next.

3. Preview the USDA Budget File details to be transmitted to USDA via MINC.

4. Click Next.

5. Log onto the MINC web site.

   • The URL for the MINC web site is maintained at System Administration > Maintain Lookup Tables - Business Constants.

6. Copy the File Name (including the path) into the click into MINC's file browse.

   • The complete path and file name is included in the "Instructions On Transmitting..." title bar at the top of the window.

   • This file path and name has been copied into your clipboard when you entered this task.  When you get to MINC's file browse, just use [Ctrl]+V to paste it in without having to retype it on MINC's web site.

7. Click Next once you have completed the process of transmitting the file on MINC's web site.

8. Confirm Transmission - Select Yes or No for "Was the file transmitted successfully?"

   • If you Selected No, you will get the message "File Status has not updated."

9. Print Options - Select each Part of the USDA RD Form to print when Finished is clicked.  Each Part can be previewed before completing the task.

10. Click Finished.

Related Topics:

• Create New Budget

• Maintain Selected Budget

• Print Selected Budget

• Delete Selected Budget

• Correct/Approve Selected Budget

• Manage Attachments