Maintain Community Batch Type

This task is used to maintain an existing Community Payment Batch Type and customize it for the selected community when it is used in creating Payment Batches from the Payment Batch Types at the Accounting Detail > Payments tab when using the Start New Payment Batch or Start New Payment Batch from a File tasks.

Prerequisites to complete task correctly

• The Community Payment Batch Type has already been created.

How do you get here?

System Administration Accounting Setup Tab select Payment Batch Type radio button Tasks Maintain Community Batch Type

To maintain an existing payment batch type for the selected community:

1. Change the selected Payment Batch Type:

   • Subsidy - HAP Request

   • Subsidy - USDA

   • Subsidy - Non-HAP

   • Tenant - Cash/Check

   • Tenant - EFT

   • Tenant - PayPal

   • Tenant - Credit Card

   • Community Cash Receipts

   • Tenant - Receivables Only

   • Tenant - Deposits Only

   • Deposit - Undeposited

   • Tenant - From File

2. Enter or select items for one or more of the following parameters for the selected Payment Batch Type:

   • Bank Account Number - select a Bank Account defined at System Administration > Maintain Lookup Tables - Bank Accounts.

   • • Parameter is used by all Payment Batch Types.

   • Lockbox / Checkscan Import Type - For communities that utilize a Lockbox or a Check Scanner for depositing tenant payments, you can set which Import Types will be displayed in the Import Type drop down list when you start the Start New Payment Batch from a File task for the community.

   • • If you use only one Import Type in your database, the Import Type specified here will be the only choice users will see.   If you have more than one Import Type, only those Import Types that you specify here will be displayed

     • Parameter is only used by the Tenant - From File Payment Batch Type.

   • Print Bill Scanline Type - select the Scanline to be printed at the bottom of Rent Bills (Reports or from the from the Print Bills task on the Accounting Detail > General tab) to tenants specific to your bank when you utilize their lockbox service.

   • • If the Generic Scanline does not work with your bank’s lockbox service, please contact Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 to have one created for you.

     • Parameter is only used by the Tenant - From File Payment Batch Type.

   • Post Batch to Deposited - is the Print Bill Identifier that will be put in the first 11 characters of the Scanline for the FirstBanksHOA Scanline, which is set with the Print Bill Scanline Type above.

   • • It’s used in the Data for Bills data source (System Administration > Maintain Documents) for Merge documents printed from the Print Bills task on the Accounting Detail > General tab.

   • Enable batch type for Deposit of Batches - when selected, you can create an overall payment batch for a series of pending undeposited payments using the Create Deposit for Undeposited Batches task discussed below (Accounting for Undeposited Funds).

   • • Parameter is used by all Payment Batch Types.

   • Override for Cash (debit) in Payment Batch -

   • • If the “Enable batch type for Deposit of Batches” parameter is not selected, select a Cash or Other Current Asset GL Account to be debited when a payment batch for the selected Payment Batch Type for the selected community is processed.

     • • This override will be used in place of the cash account assigned to each Charge Type which are defined at System Administration > Accounting Setup - Charge Type Setup and customized by community/funding program group at Accounting Detail > Account Maintenance.  

       • Parameter is used by all Payment Batch Types.

     • If the “the “Enable batch type for Deposit of Batches” parameter is selected, select an Other Current Asset GL Account to be debited when a Payment Batch is first processed with the Start New Payment Batch task on the Accounting Detail > Payments tab.  When the Create Deposit for Undeposited Batches task is then run the GL Entry from the processed batch will debit cash and then credit the Undeposited Funds GL Account.

   • Permitted Payment Methods – select each payment method that will be allowed for the selected community and payment batch type when using the Start New Payment Batch task on the Accounting Detail > Payments tab.

   • • Permitted Payment Methods include:

     • • Check

       • Cash

       • ACH

       • Credit Card

       • Money Order

       • Online Bill Pay

       • EFT

     • Used by all Tenant payment batch types except Tenant - From File and Tenant - EFT.

     • If Allowed Payment Methods have not been specified, then all Payment Methods are allowed.

3. Click Finished to save your changes to the customized Payment Batch Type for the selected community.

Related Topics:

• Insert Community Batch Type

• Delete Community Batch Type