Accounting Setup Tab select the Chart of Accounts from the drop-down list Tasks Add GL Account
This task is used to add a GL Account to a Chart of Accounts in Property Manager, so the account can be selected from the appropriate drop-down list during the following tasks:
GL Accounts are also used under Vendor Detail and Accounts Payable Detail for receiving AP Invoices.
System Administration Accounting Setup Tab select the Chart of Accounts from the drop-down list Tasks Add GL Account
Description - enter the name of the GL Account
GL Account - enter the number for the GL Account. A GL Account's number can not be changed once the GL Account has been added.
Account Type - select the type from the drop down list.
The GL Account Type dictates what types of Charge Types and which account assignments within the Charge Types the GL Account can be used for.
Bank Account Nbr - if this is a cash account, enter the Bank Account Number that corresponds to this GL Account Number
This will print out on the Deposit Summary Report that is obtained at the end of the Receive Payments Process. Note: that you can also put in the name of the Bank, if you want that to print on the Deposit Summary Report as well. For example, Bank USA - A/C #100-123456-1
Use Apt as Sub Acct - check this off if you want activity posted to this account to append the Apartment Number to the end of the GL Account Number.
The appended Apt Sub Account will only be visible on export. Reports run from Property Manager and a household's event history will only show the main GL Account number. You can, however, filter most reports by Apt Nbr.
Add Class Code - check this off to append the class code to this account number.
In order for this to work, you must have checked off to append class codes as either a prefix or suffix in the Export Information Setup for all communities that use this GL Account
Active - this defaults to Active when adding new GL Accounts
Once a GL Account has been used in the application, it can not be deleted. This is the only way to stop an account number from being used further.
Gross Potential - if the account type is Income, check off this box to specify that items posted to this account should be part of Gross Potential.
Generally these will be the GL Accounts that are used for Rent, Subsidy and Utility Allowance
AP - if the account type is Expense, Other Current Asset or Other Current Liability, this box can be selected to specify which of these GL Accounts will be available for expense distribution on an AP Invoice when in the Receive Invoice task on the Accounts Payable Detail > General tab.
This parameter allows you to limit the list of available GL Accounts to only those that should be used for this purpose.
Click Finished.
