When you change the GL Batch Option view to Processed GL Batches, you can further limit list of GL Batches by entering a Date Range. This date range will default to the current year through today's date. The dates selected here represent the GL Batches Processed date, not the GL Report Month or Effective Date.
You can also search for GL Batches by their GL Batch ID. Select GL Batch ID and enter the GL Batch ID you are looking for.
Processed GL Batches are given a GL Batch ID, which can be reported on in the GL History Report, for example. The GL Batch listing also details, the date and timestamp each batch was processed, the user that processed the batch, a results message, and a link to Display Export Log. This GL Batch ID will always be associated with the GL Batch even if it ends up in Processed with Errors and processed again, or if the GL Batch is reset and then processed again. Each time the GL Batch is processed it will retain the GL Batch ID it was given the first time it was processed. If a GL Batch does get manage to get into your general ledger more than once, having the same GL Batch ID for each occurrence should make it easy to identify duplicate GL Entries from Property Manager.
The GL History Report under Reports can be run by Processed Date, as well as by GL Batch ID, enabling you to obtain a summary or detailed listing of all GL Batches processed for a day, week, month or any given period of time.
When viewing Event History in Full Detail on the Household Detail > Accounting > Receivables, Subsidy, Deposits and Promissory Notes tabs, you will see the GL Batch ID for the GL Batch processed from here. With the GL Batch ID being displayed in a Household's Event History, you can trace the GL Entry for any Event into the GL Batch that was sent to your general ledger.
The results message will vary based on which accounting software you use.
Bostonpost Financials - "Batch 2575 Transactions 1,2,3 loaded to Intacct system ok"
IRES Web Services (MRI) - "Batch 2745 loaded to MRI (Ref: 061884)"
The Ref #(s) comes from MRI and represents the Reference number given the GL Batch by MRI.
QuickBooks - "Batch 2576 Transaction 1,2 with ref#(s): 1513, 1514 loaded to QuickBooks ok"
The ref#(s) comes from QuickBooks and represents the Journal Entry Number given the GL Batch by QuickBooks. In order for the Journal Entry Number to be returned to Property Manager, you must have the option to "Automatically assign general journal entry number" turned on in QuickBooks, under Edit, Preferences - Company Accounting Preferences.
Jenark - when you have had the Nightly Cycle for automatically processing GL Batches each night turned on for you by contacting Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance, GL Batches that have been marked as processed in the Processed GL Batches GL Batch Option View will have the note "File created, but not downloaded/exported." Each morning you will need to run the Re-Process Selected GL Batches task while in the Processed GL Batches GL Batch Option View to write the resulting file out as defined at System Administration > Accounting Setup - Export Information Setup. Once you have successfully written out a file, the note will change to "Successfully wrote out export file."
All other Export Types that create an Export File - "Successfully wrote out export file."