General Ledger Tab Process Selected Batches
This task is used to process pending GL Batches you have selected.
If you opened this task from the Accounting Detail > General Ledger tab, you must have selected GL Batch Option Pending and selected at least one pending GL batch to process and you start at Step 3 below.
If you opened this task from the Accounting Detail > General Info tab, you select the GL Batches to process in the first step of the task, which is Step 1 below.
Accounting Detail General Ledger Tab Process Selected Batches
or
Accounting Detail General Info Tab Process GL Batches
You can narrow your search for batches further by selecting a GL batch type in the View Batches drop-down list.
Select the GL batches you want to process by checking the boxes in the Select column next to the batches.
Click the Tasks button and select Process Selected Batches
You can only process batches together that have the same GL Report month. They can have effective dates in different effective months as long as they have the same GL Report Month. If you select batches that have different GL Report months you will receive the following message:
Invalid Selection
Selected GL batches contain activity in more than one GL Report Month.
Batches can only get processed together when their activity has the same GL Report Month.
Please reselect batch(s) to match this condition.
Process Batch(es) screen
The system will default to GL Report Date will remain unchanged. If you want to change the GL Report month for the selected entries click the Change GL Report Date radio button and enter the date you want to be the GL Report Date.
If the GL Report Date is left unchanged, the GL Report Date will stay as the earlier of the entered date, the date specified by the Cutoff Day as defined at System Administration > Accounting Setup - Export Information Setup or the effective date of the event.
If you select to Change the GL Report Date, the date will default to today’s date, but can be changed.
The date entered must between the latest effective date in the selected GL Batches and today’s date.
If the GL Report Date does not meet that condition, you will get the following error:
"Please enter a valid GL Report Date. A valid GL Report Date is between the latest Effective Date in the batch (mm/dd/yy) and the current date."
The GL Report Date for all GL Entries and Events in the selected GL Batch(es) in Property Manager will be updated to match this date.
Archive Batch: if you want the selected GL batches to be sent to Archived GL Batches rather than Processed GL Batches click this check box. Once the GL entries have been processed successfully you will find them by selecting Archived GL Batches in the GL Batch Option drop-down list.
Export Type: This field will default to <Community Default>, the export type that is selected for this community in the Accounting Setup. If the community is set up for export to your accounting software but you do not want these GL batches exported select No Export from the drop-down list (it is the last choice in the list.)
If you want any of the GL batches to be posted in detail - each entry in the batch posted individually, un-check the box in the Summarize column.
Under System Administration > Accounting Setup - Export Information Setup you can set the default to either Summarize or in Detail in the Process Selected Batches task by selecting or not selecting the Summary Posting indicator on each community's export setup.
Click Finished.
If the community default export type is set to No Export or you chose not to export these GL Batches a pop-up will appear "No files written out" notifying you that these batches were not exported to your accounting software.
Create Filtered Adjustment Batch