Payments Tab Tasks Create Deposit of Batches
Use this task to gather all the related payment batches into this one payment batch. At the completion of this task, the GL Account debited will be the Cash GL Account. If the Cash GL Account matches the Undeposited Funds GL Account, you will receive a warning that no GL Entries will be created.
The newly created Deposit Batch of Batches has a batch type of “Deposit - Undeposited”, and its contents will be the payment batches that had been processed to undeposited funds.
You have enabled the Payment Batch Type for Deposit of Batches at System Administration > Accounting Setup - Payment Batch Type.
There are processed payment batches created with the Start New Payment Batch task that have not yet been included in a Deposit - Undeposited Payment Batch.
If you have used the Adjust Posted Payment task on a Deposit - Undeposited Payment Batch to reverse one or more of the included undeposited payment batches, those payment batches that are now back in an "undeposited" state will be available again for this task.
Accounting Detail Payments Tab Tasks Create Deposit of Batches
Select the Undeposited Batches Batch Option, select the payment batches you want to include and start the task.
Set the Effective Date for this Deposit - Undeposited payment batch.
Select or Deselect payment batches to be included.
Click Finished to create the Deposit - Undeposited Payment Batch
The resulting GL Entry from this type of Payment Batch will be to Debit a Cash GL Account and Credit a Undeposited Funds GL Account. If the Cash GL Account matches the Undeposited Funds GL Account, you will receive a warning that no GL Entries will be created.
When a payment event is reversed either with the Record NSF for Selected Payment or Reverse Selected Event tasks from the Household Detail > Accounting > Receivables tab or with the Adjust Posted Batch task from the Accounting Detail > Payments tab and the payment batch has been processed through a Deposit Batch of Batches, the offset to the reversal will be the Cash GL Account. Until the Undeposited Funds Payment Batch is included in the Deposit Batch of Batches, the offset will be the Undeposited Funds GL Account.
Continue Processing Selected Batch
Record NSF for Selected Payment