Accounting tab Deposits Tab Tasks Apply Credits
This task is used to apply deposit credit balance items to outstanding deposit due balance open items, such as applying an unapplied deposit balance created by the receipt of a payment prior to the deposit being billed, to the now billed deposit.
This task can only appears in the Tasks list if there is a credit balance in the Open Items section or an unapplied deposit balance in the Balance On Hand section.
Household Detail Accounting tab Deposits Tab Tasks Apply Credits
The effective date of the Apply Credits event will default to the current date. If you want to change the date click Change Effective Date in the upper left corner and enter the new effective date, then click OK.
The effective date can be in the past or as far in the future as the latest date of any open item to be applied.
Note: You may enter a note of explanation. This field is optional.
The screen lists the Credits in the top section and the outstanding Deposits Due Receivables in the bottom section. You must check off equal dollar amounts for both the top and the bottom.
Click the check boxes on the left for the items you want to apply.
If the total credits and receivables do not match start with the amount that is less, whether it is the credit or the outstanding deposit due, check that box and then move to the amount that is more - you will have to enter the dollar amount in the Amt to Apply or Payment field, then hit the Tab key on your keyboard and the system will recalculate the remaining credit amount.
When the credit to be applied is less than the open item balance that it is being applied to, the amount applied to the selected open item will match the credit amount.
As you click credits and open items and change any of the amounts to apply or applied, Property Manager will update the message at the Running Balance, indicating what needs to be done to get the Running Balance to zero.
Once you have checked off the equal amounts of credits and outstanding deposits due, and the Running Balance is $0.00 click Finished.
An Overall Status window will pop up with a Passed or Failed message and display any GL entries that were created.
If it failed you may need to make a correction or contact Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance.
If it passed click Close.
The Apply Credits event will now appear in Event History.
The Open Items section will reflect the application accordingly, i.e. if you have applied an unapplied deposit credit of $500.00 to a deposit due open item of $500.00 both open items will no longer appear. If you have applied an unapplied deposit credit of $500.00 to deposit due open item of $566.00 the deposit due open item balance will now be $66.00.
Example: There is a $500.00 unapplied deposit balance in Credits and a $566.00 Security Deposit Due balance in Receivables.
Check off the credit as you will be applying the full amount.
Enter $500.00 next to the Security Deposit Due receivable in the Payment field, then hit the tab key on your keyboard to update the Running Balance.
