When subsidy payments are received into one entity's cash account (usually a Management Company) instead of the individual communities' cash accounts, you can create Inter-Entity GL Entries for these Subsidy Payment Batches.
Inter-Entity GL Entries are only created for the 3 Subsidy Payment Batch Types:
When the settings described below are made, the GL Entry for the community will be to debit a Due From Management Co GL Account and to credit the Receivable GL Account. A second GL Entry will be created for the Management Company that will debit the Cash GL Account and credit a Due To Community GL Account. The GL Entries for the Management Company will display on the Accounting Detail > General Ledger tab no matter which Community is set in context.
System Administration > Accounting Setup - GL Account Setup
Using the Add GL Account task, create your Due To/From GL Accounts with the Account Type set to "Due To/From"
For the Due From Management Company GL Account to be used in place of the Cash GL Account:
If you are receiving HAP Request and USDA subsidy payments that use the Subsidy Charge Type defined at System Administration > Accounting Setup - Charge Type Setup, you will need to initially set the Account Type to Cash.
This will allow you to set this account as the Cash Account on the Subsidy Charge Type. If it is set to Due To/From, it will not be available in the Cash Account drop down list.
Once you have set your Due To/From Account on the Subsidy Charge Type, you must go back to GL Account Setup and use the Modify GL Account to set the Account Type to Due To/From.
If you are receiving a Non-HAP Subsidy Payment (i.e. - outside voucher), you can set the Account Type directly to Due To/From as this type of GL Account will be included in the Cash Account drop down list at System Administration > Maintain Lookup Tables - Vouchers.
For the Due To Community GL Accounts to be used, you can set the Account Type directly to Due To/From as this type of GL Account.
System Administration > Accounting Setup - Charge Type Setup - For Subsidy - HAP Request and Subsidy - USDA Payment Batch Types Only
Using the Maintain Charge Type task, change the Cash Account assignment to the Due From Management Company GL Account.
You need to change the Cash Account assignment to the Due From Management Company GL Account for each of the Subsidy Charge Types that could be pulled into the Subsidy Payment Batch.
I.e. - Overage, Subsidy Shortfall, Unapplied Subsidy, OARQ, etc.
System Administration > Maintain Lookup Tables - Vouchers - For Subsidy - Non-HAP (Outside Vouchers) Batch Type Only
Change the Cash Account assignments for each applicable Voucher to the Due From Management Company GL Account.
You need to change the Cash Account assignment to the Due From Management Company GL Account for each of the Subsidy Charge Types at System Administration > Accounting Setup - Charge Type Setup that could be pulled into the Subsidy - Non-HAP Payment Batch.
I.e. - Unapplied Subsidy
System Administration > Accounting Setup - Charge Type Setup - For all Subsidy Payment Batch Types
If the GL Adjustment charge type is not active, after changing the view from Active to All, highlight the GL Adjustment charge type and use the Maintain Charge Type task to make it active.
System Administration > Accounting Setup - Export Information Setup
Set the Centralized Cash GL Account Root parameter for the Management Company Export Entity to the Cash GL Account to be debited in the Management Company's general ledger. (I.e. - 1120)
Be sure to set up this GL Account at System Administration > Accounting Setup - GL Account Setup, if it hasn't been created already.
Set the Centralized Cash GL Account Root parameter for each Community to its Due to Community GL Account.
Make sure the GL Export Settings for the Management Company Export Entity are correct.