select the community in the context bar TRACS Tab HAP Requests Tab Tasks Build Baseline File
This task is used to create a baseline file of tenant records, to be transmitted to HUD/Contract Administrator, at their request.
Occupancy and Compliance Detail select the community in the context bar TRACS Tab HAP Requests Tab Tasks Build Baseline File
Select the Contract.
Enter the Voucher Date as MO/YEAR.
Click Next.
The Signed Date will default to the current date, however you can enter another date or select it from the drop-down calendar.
Click Next.
Certifications for all tenants in the selected contract will be listed. Review the list of tenants for accuracy.
Click Next.
You may review the records by selecting a record in the column on the left, to display the record detail on the right.
Click Next.
A pop-up window will appear asking "Do you want to save this Baseline File?" with the following options available:
Click Yes to save the Baseline File and prepare the files to be transmitted. If you select Yes you will be brought to the Transmit Files screen.
Click No to abandon the Baseline File and delete it.
Click Cancel to continue reviewing or modifying the Baseline File.
Select the Transmit check box. The Destination field will then be available for you to select where you want to transmit the file. Click in the destination field to activate the drop-down list and click the drop-down arrow to select the destination for file transmission. Click Finished.
The transmit method destinations are defined in System Administration -> Maintain Lookup Tables -> HUD Transmit Method table.
Click Next. A TRACS Logon will popup. Enter your WASS ID and Password and click OK to transmit the file(s). Click Cancel if you are not ready to transmit at this time.
If you have already successfully transmitted a file, the WASS ID Logon popup will not appear. After a successful connection, this WASS ID and password will be saved for the current session only. If you close Property Manager completely and come back to transmit files, you will be required to re-enter your WASS ID. It's recommended to log off Property Manager when you are not at your desk to prevent others from transmitting files under your WASS ID.
If your WASS ID/Password is incorrect, you will get the following message:
You have entered an invalid WASS ID/Password. From the Confirm Transmission tab, you can click on <<Prev and try again.
Please be aware that this ID and password are case sensitive.
If it has been 60 days or more since you last changed your password, go to https://hudapps.hud.gov/HUD_Systems/ to renew your password.
If you can successfully connect to Secure Systems with your WASS ID and still encounter this problem, contact Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance.
Here is the HUD link for the explanation of Password Expiration and what a valid password can be: http://www.hud.gov/offices/reac/support/reasyst_pw.cfm.
If you receive the following message you will need to contact the TRACS helpdesk to obtain "iMAX Webservices" access for your WASS ID:
SOAP Exception:
The request failed with HTTP status 403: Forbidden.
Your WASS ID does not have access to IMAX webservices. Contact the helpdesk at 1 800 767 7588 or by sending an email to either helpdesk email address Tracs_hotline@hud.gov or TRACS@hud.gov to request access.
From the Confirm Transmission step of the task you can review the status of the files that were just transmitted, as well as those that failed to transmit.
Clicking the Printer 
icon will print out this list.
Click Prev to attempt to transmit any files that failed to go. OR
Click Finished to complete the task.
Transmit/Retransmit TRACS Files in Selected Item