Community Cash Receipts Tab select the community from the context bar drop-down list Tasks Add Cash Receipts
This task is used to receive monies for a community that are not directly related to tenants, i.e. Laundry or Vending receipts. Recording these receipts allows you to include these items when you run reports in Property Manager, for the purpose of reconciling the cash posted in Property Manager to your bank statements and cash recorded in your accounting software.
The Charge Types for any Community Cash Receipts must be set up with the appropriate GL account numbers.
Accounting Detail Community Cash Receipts Tab select the community from the context bar drop-down list Tasks Add Cash Receipts
Community: Verify the correct community has been selected or select the correct one from drop-down list.
Event Date: Enter the event date or select it from the drop-down calendar. This date will be the effective date of the payment event.
Program Group or Building: This field is intended for those that have separate charts of accounts per community and/or funding programs or per building. If you have the same for all then just choose your most common funding program from the drop-down list.
The Building parameter is only available when adding a community cash receipt for a community that has Class Codes by Buildings (Community Detail > Facilities tab) and you have set the Community Export to Pick Class Code from Building Class Code at System Administration > Accounting Setup - Export Information Setup
The Program Group parameter is only available when adding a community cash receipt for a community that has Class Codes by Funding Program Group (Community Detail > Program Info tab) and you have set the Community Export to Pick Class Code from Funding Program Group at System Administration > Accounting Setup - Export Information Setup.
Receipt Type: Select the receipt type from the drop-down list.
The list of receipts types will only be those that are active for the community and program group selected above.
Amount: Enter the amount.
Trans. Desc.: Enter a description for the payment. This field is optional and will appear on reports.
Notes: You may enter notes in this field. This field is optional.
Click Next.
The Batch Deposit by Community Report is checked off by default to print and you can preview it by clicking the preview icon. If you do not want to print the report uncheck the box next to the document name.
You can also use the Select All and Deselect All links to help in making your selections.
Documents included in the "Community Receipts Batch" Document Group (System Administration > Maintain Documents - Maintain Document Groups) will be included in the list of available documents.
Click Finished.
Q. Why don't I see the receipt type I would like to receive money for in the drop-down list?
A. The charge type is not set-up. You will need to set it up with the appropriate GL accounts.
