PIC Tasks Build PIC Historical Adjustment File
The Historical Adjustment file is needed when the PHA/management agent is unable to submit a move in transaction to PIC in cases where household information has never been submitted but the household has been living in the community for years.
The certifications listed in the task will be for all authorized communities for the user.
Certifications must be signed.
Occupancy and Compliance Detail PIC Tasks Build PIC Historical Adjustment File
Select the Contract from the drop down list.
Enter the date of the Transmission (which defaults to first of current month)
Click Next.
You will see a list of all Public Housing certifications to be included in the historical adjustment file.
Select one, more or all certifications listed.
Only initial (MI, IC, IR) certifications that have never been successfully reported/submitted to the PIC system will be included in the list.
Unsigned certifications are listed, but you cannot select to include them in the file until they have been signed.
To Maintain the Signed Dates on a certification, double click the Hyperlink for the Households name and then go to the Household's Transaction tab to add the signed dates to the certification. Once you have signed the certification, you can use the back 
button to come right back to the Build PIC File task.
Click Next to build the transmission file and run the HUD 50058 Validator.
Property Manager will check to see if you have Java software for Windows installed on your PC. If you don't you will get the message "The HUD 50058 Validator is a Java program, but it does not appear that you have Java installed on your PC. If you would like to run the validator, click OK and follow the next instructions for installing the latest Java software for Windows.
Then Property Manager will also check to see if you have the HUD 50058 Validator installed, if you don't go to http://update.bostonpost.com and download and run the Property Manager Full Setup.
The Validation Results will be displayed. Click OK to continue.
If Validation Fails, the File Status will be updated with "validation error".
If Validation fails, you will only be able to click Previous, you will not be able to continue with the task.
You can check to save file anyway and then click Finished to exit the task.
Review the file just created.
Choose destination email address (editable) or web transmission.
If email, the file will be sent as an email attachment.
If web transmission, the file will be written to your computer's hard drive to be ready via upload.
Click Next.
Log onto the PIC web site (if not sending via email).
Copy the File Name (including the path) into the click into PIC's file browse.
The complete path and file name is included in the "Instructions On Transmitting..." title bar at the top of the window.
This file path and name has been copied into your clipboard when you clicked Next from the last step. When you get to PIC's file browse, just use [Ctrl]+V to paste it without having to retype it on PIC's web site.
Click Next once you have completed the process of transmitting the file on PIC's web site.
Select Yes or No for "Was the file transmitted successfully?"
Click Finished.
If you Selected No, you will get the message "File Status has not updated."
Click Finished.
Occupancy and Compliance > PIC