How are Tenant-Based Vouchers maintained?
Balance schedules for tenant-based vouchers are created based on the transaction effective date. There are no start and end dates for the outside voucher. The transaction effective date is the start date and the mature date is equal to the day before the household’s next recertification date. At the next recertification date, you do have the ability to specify that the same voucher will continue to be effective going forward. Tenant-Based Vouchers are essentially maintained the same way as income and expense worksheets are maintained for the household. For example, when a prior certification is rebuilt, the user can now review the voucher for any subsequent certifications that will be rebuilt.
Vouchers are added, maintained or removed on the Create mm/dd/yy Worksheet for Income & Expenses step of the various certification wizards, as well as with the Add/Modify/Terminate Voucher task from the Household Detail > General tab.
When entering a new tenant-based voucher for a household, you will select the voucher source, enter the voucher size and specify the next renewal date for the voucher. The next renewal date determines when you should contact the Housing Authority/Agency to request an increase to Contract Rent (based on the requirement of at least 60 days written notice of an upcoming increase). In the first year of the voucher, the next renewal date is the lease expiration date. The entry of the Renewal Date is optional (i.e. – voucher can go on forever). The voucher size (number of bedrooms the voucher is issued for) allows Property Manager to track the size of the voucher the household was issued compared to the size of the unit the household was moved into. You are able to adjust the voucher size of a household when that household’s composition changes.
When entering a tenant-based voucher at move-in, it is possible to enter zero (0) for the subsidy amount. Many times at move-in it is known that a tenant has an outside voucher, but the amount the voucher is paying is not yet known. Once you find out the voucher amount, you would use the Rebuild Selected Transaction task from the Household Detail > Transaction tab to enter the corrected voucher information for the Move-in Certification.