Accounting Tab Receivables Tab Tasks Assess Damages
This task is used to charge Damages to the tenant, for a repair/replacement that is completed during their occupancy or after move-out, for which they are responsible.
If a household rents an apartment and one or more amenities from the community, you can not add an amenity damages receivable with this task. This task will only allows you to add a damages receivable related to the apartment. To add a damages receivable related to the amenity, use the Add New Receivables task from the Accounting Detail > General tab.
If the household is a non-resident who only rents an amenity, you can use this task to assess damages related to that amenity.
Household Detail Accounting Tab Receivables Tab Tasks Assess Damages
The following fields will be pre-filled by the system and appear in gray, as they cannot be changed.
Community
Apt. Nbr
Receivable Type
GL Account
GL Offset Account
Charge Date: Enter the date of the Damages charge event. The system will pre-fill this field with the current date, however you may select any date prior by entering the date or selecting it from the drop-down calendar. You cannot enter a future charge date.
Receivable Type: select the damages charge type from the drop down list. Only charge types created using the internal balance type Damages will be available in this list.
Amount: Enter the amount you want to charge.
Note: You may enter a note of explanation. This field is optional, however it is recommended that you note what the charge is for, ex: carpet, door replacement.
Click Finished.
An Overall Status window will pop up with a Passed or Failed message and display any GL entries that were created.
If it failed you may need to make a correction or contact Bostonpost Client Support at myMRI or contact a Client Support Analyst directly at (877) 579-8896 for assistance.
If it passed click Close.
The Receivable Adjustment event for the damage charge will appear in Event History and in Open Items.
Q. Can I lump all the damages into one event or should I insert one event per damage charge, i.e. 1 for painting, 1 for carpet, etc.?
A. For record purposes it is recommended that you break out the damages, but it is entirely up to your company policies and procedures. If you separate them into different events, they will be itemized on the Rent Bill Report and the Household Accounting Moveout Activity Report, for example.
