If you are receiving a USDA subsidy payment and have selected all appropriate items that were paid/deducted in the list of proposed payments but still have either a debit or credit amount left to apply click the Add button on the right side of the screen in the Proposed Payments title bar.
When you click the Add button an Unapplied Subsidy screen pops up.
Enter the following information:
Community: If you selected a community for the payment batch it will default, if not select the community from the drop-down list.
Applies To: Select Specific Unit if the payment/deduction relates to a specific unit or select Program Group if it does not.
Unit and Household: If you selected Applies To a Specific Unit select the unit and household from the drop-down list.
Program Group: If you selected Applies To a Program Group select the program group from the drop-down list.
Unapplied Amount: Enter the amount of the payment or deduction.
If the amount is a deduction do not enter it as a negative amount. The next step will determine whether it is a positive or negative amount.
Click the radio button for:
Overpaid Subsidy if you received more than the amount due for the household
Withheld Subsidy if the agency deducted an amount that is not listed as a credit for the household
Click OK.
The payment or deduction will now be in the list of Proposed Payments and will be automatically selected for payment.
If you delete or never finish processing the payment batch the Unapplied Subsidy events will not be recorded. Only when you finish processing the batch are these events created and posted to the tenant's event history.