For all TRACS 203A transmissions, all subsidy repayment agreements for households in HUD communities must have a valid status to be successfully transmitted. The various statuses available in Bostonpost Property Manager can be assigned to a household's repayment agreement depending on their occupancy status and whether they have a balance remaining on the agreement.
To maintain the status code of a household's repayment agreement, follow these steps:
1. Go to Household > Accounting > Promissory Notes.
2. In the Scheduled Item(s) area, highlight the repayment agreement for which you want to update the status.
3. Go to Tasks > Maintain Repayment Status Code.
4. On the Maintain Repayment Status Code tab, you can review the history of the selected repayment agreement.
5. In the Repayment Status Code field, select the new status of the repayment agreement from the following:
Note
The status codes available in the Repayment Status Code field vary depending on the current status of the household's repayment agreement, as well as whether the household has a balance remaining on the agreement.
▪ AV - Active—Select this option if the household is in repayment and is making periodic payments.
▪ CO - Completed—Select this option if the household's repayment agreement has been fulfilled.
Note
The CO - Completed status should only be selected if the household has a payment that brings their remaining balance on the agreement to zero.
▪ SU - Suspended—Select this option if the household is in repayment, but their income has been reduced and they are unable to make regular periodic payments.
▪ IA - Inactive—Select this option if the household is in repayment, but has missed three consecutive payments.
▪ MA - Move-out Active—Select this option if the household has vacated their unit, but is still making periodic payments.
▪ MO - Moved-out Inactive—Select this option if the household has vacated their unit and is no longer making periodic payments.
6. Click Finished.