On the HUD-52670 A Part 1 (detail page) There should be an expectation that the amount of regular assistance being requested should only change from one month to the next when a tenant certification is being included as part of the new HAP request.
In the Build New HAP Request wizard, the Certification tab identifies all of the tenant certifications that will be included as part of the HAP request. MAT records for each tenant certification will be included in the electronic file sent to TRACS. Certifications not included are indicated with a purple box to indicate they have not been signed. A blue box indicates the certification is incomplete. A checked box under Voucher File indicates the certification will be included. Show Me
Are the certifications you expect to include signed and ready to send? If not, return to the Household tab and complete the certification.
Once you are on the 52670 Summary and Detail tabs:
Appendix 9 & 10 of the 4350.3 rev1 provide instructions for completing form HUD-52670-A Part 1.
Use a calculator to check the adjustments for any backdated certs. HUD Rounding Rules
Use a copy of last month’s HAP to help identify expected differences.
Check all the Summary totals under Part II #6: number of units, number of units requesting subsidy, number of abated units, number of vacant units, number of market rent units. Note for Section 202 PRAC and Section 811 PRAC only Total units and number Vacant units apply. All other totals will have 0, per the 4350.1 Rev 3 Appendix 9.
Compare Detail to last month: The requested amounts in 16a should change only when a tenant certification is included as part of the HAP request.
The instructions in HUD 4350.3 Rev1 Appendix 10 tell us that column 15 should be filled in ONLY when the new schedule requests an amount of assistance that is different than the requested amount last month. Changes in occupancy will be noted in Column 13a (Turnover code).Make sure the only differences have a cert to explain the difference.
Make sure all certs that should receive subsidy are receiving subsidy and are not blank.
What do I do if the subsidy amount is blank or incorrect for a unit that should receive subsidy?