Maintain Deposit On Hand (No GL)

This task is used to maintain the amount of a Security Deposit On Hand, when there is no need for scheduled items, billing, or payments.  Maintaining the amount will add, update or delete (if the amount is set to zero) the Security Deposit On Hand.  This allows you to track the security deposits you are holding for tenants in Property Manager,  when you are not using the tenant billing portion of the software.

Prerequisites:

• The task is available only if the household is in a community that is set to "Bill Subsidy Only".

How do you get here?

Household Detail Accounting Tab Deposits Tab Maintain Deposit On Hand (No GL)

To Maintain a Deposit On Hand (No GL):

The following fields will be pre-filled by the system and appear in gray, as they cannot be changed.

Community

Apt. Nbr

Effective Date

Type

Enter the following information:

1. Amount: Enter the amount of security deposit the tenant has paid and you are holding "On Hand".

• To adjust an existing amount to increase or decrease it, enter the new amount.

• To delete an existing amount enter zero.

2. Notes: You may enter a note of explanation.  This is optional.

3. Click Finished.

Expected Result:

The Security Deposit amount will appear in the Balance On Hand section with a Charge Type of Security Deposit Liability, and there will be an Opening Balance event increasing or decreasing the balance, in Event History.