Why do I have to reconcile my transmitted HAP with the CA Revised HAP?

Reconciling to match HUD or the Contract Administrator's Records will help you:

• Avoid having unresolved TRACS errors.

• Apply subsidy payments quickly and accurately to the correct outstanding receivables.

• Prevent discrepancies on any future HAP requests

Here’s why:

In addition to requesting regular monthly assistance, every HAP must explain changes and adjustments from the prior month’s HAP.  When you save a HAP in Property Manager and you submit it to your CA, Property Manager saves a copy of all the Summary and Detail information.  This stored copy is then used next month to build your HAP adjustments.   When your CA makes revisions to the HAP, you must store the changes in Property Manager so that the correct new changes can be explained on your HAP next month.  If you do not update Property Manager, next month Property Manager will be creating adjustments that don't make sense to your CA, and last month's problems will multiply!  Worse yet, sometimes the incorrect adjustments only appear the next time you send a change to that unit, so the problems appear at some mysterious time in the future. 

Here are two important things to remember:

1. It is much easier to fix problems on the HAP Request before you send it to your CA than after.

2. When you get your revised HAP from your CA, you must make the revisions in Property Manager before you build your next HAP.