If you are not exporting your general ledger entries from Property Manager directly into your accounting software, you can utilize Property Manager Reports to make manual entry of accounting activity easy and accurate. The top reports we recommend you use to simplify this process are listed below. Note, it is critical when running any of these reports that the GL By Date parameter be set to GL Report Date.
GL History Report – This report will provide you with the GL activity you will need to manually enter into your accounting software, organized by GL Account. Set the Account Totals Only parameter to Yes to make your manual entry fast and accurately, or set it to No to view the individual accounting events that comprise each account’s total debit or credit amount.
Household Balance Report – Run this report with the Community Totals Only parameter set to Yes to match the starting and ending total balances that show in Property Manager to those recorded in your accounting software. Run this report with the Community Totals Only parameter set to No for more detailed information of each household’s starting and ending balance.
Rent Roll Transaction Summary Report – A second report that can be used to match the starting and ending balances that show in Property Manager to those recorded in your accounting software. Change the Totals Mode parameter to view All Household Detail, Unit Totals Only, or Community Totals Only.
Batch Deposit Detail (drill-down) Report – Use this report to match each payment batch to your bank statement. Once you’ve run the report, you can double click on each batch to view detailed information about its contents.
Cash Receipts Journal Report – Use this report to match the payments received to your bank statement.
Deposits On Hand Report – Use this report to match your current deposits on hand to your bank statement.
A/R Aging Report – Use this report to track outstanding receivable balances and to balance to your accounting software.
Monthly Unit Gross Potential Activity Report – Use this report to quickly note variances between a unit’s gross potential and its total billed amount.