Add Former Household and Outstanding Balance

This task is used to add a household to a unit and add an outstanding Receivable Balance for the former household.  The Unit Move-In and Move-Out date must before the community's Receivable Start Date (Community Detail > General Information tab).

The task is only available when you have selected a Community in context.

Prerequisites to complete task correctly.

• The household has never been added to Property Manager.

• The move-in and move-out date must be before the community's Receivable Start Date.

How do you get here?

Accounting Detail General Information Tab select the community from the context bar drop-down list Tasks Add Former Household and Outstanding Balance

or

Conversion Detail Households Tab Tasks Add Former Household and Outstanding Balance

To add the former household and their outstanding balance:

1. Enter/select the Unit Move-in Date and the Unit Move-out Date and click Next.

   • The occupancy period must be before the community's Receivable Start Date and the Unit must be vacant during this occupancy period.  If it isn't, you will receive an error and must click Previous to change the dates.

2. Select the Unit that the former household lived in and click Next.

3. Select the Funding Program Group and set the Initial Counted Layer and click Next.

4. Enter as much Information about the former household and click Next.

   • Columns with a red asterisk * are required values and must be completed.

5. Fill out as much of the Household Summary as necessary to support this former household and their outstanding balance and click Next.

6. Select the following to define the outstanding balance to be added:

   • Charge Type - select the charge type to describe the balance owed.  Charge types are added/maintained at System Administration > Accounting Setup - Charge Type Setup and customized by community/funding program group at Accounting Detail > Account Maintenance.

   • Balance Owed - enter the amount of the outstanding balance.

   • Date - enter the due date for the outstanding balance.  This date must be before the community's Receivable Start Date.

   • Notes - enter any notes to describe the outstanding balance.  This note will display for this Opening Balance Event in Event History on the household's Household Detail > Accounting > Receivables tab.

7. Click Finished to complete the task.

   • The outstanding balance will be added to the Former Household's  Household Detail > Accounting > Receivables tab as an Opening Balance.  The amount will show as due, but there will be no GL Entry behind the event.